Discover how to display accounting format as 0, not -. Essentially an answer to How to make accounting format show 0. Or how do I change my accounting number format? Some people have asked as how do I change the default accounting format in Excel?
Method 1 – Cell Format Currency
1) Select Paid Sum column
2) Ctrl + 1
3) Number tab
4) Currency
5) OK
Method 2 – Cell Format Custom
1) Select Paid Sum column
2) Ctrl + 1
3) Number tab
4) Custom
5) _-$* #,##0.00_-;-$* #,##0.00_-;_-$* 0.00_-;_-@_-
6) OK
Lets break it down what the custom cell format type mean.
_-$* #,##0.00_-;-$* #,##0.00_-;_-$* 0.00_-;_-@_-
_-$* #,##0.00-;
This section defines the format for positive numbers. It includes a currency symbol ($) and displays the number with a thousands separator (,) and two decimal places. If the number is positive, it will be displayed in this format.
-$* #,##0.00_-;
This section defines the format for negative numbers. It is similar to the positive number format but includes a minus sign (-) before the currency symbol to indicate a negative value.
_-$* 0.00-;
This section defines the format for zero (0) values. It displays a zero (0) with the currency symbol and two decimal places.
_-@_-
This section defines the format for text. It displays the text as it is without any additional formatting.
If you’re just curious of what the original accounting cell format Custom type means, here is the explanation.
_-$* #,##0.00_-;-$* #,##0.00_-;_-$* “-“??_-;_-@_-
_-$* #,##0.00-;
This section defines the format for positive numbers. It includes a currency symbol ($) and displays the number with a thousands separator (,) and two decimal places. If the number is positive, it will be displayed in this format.
-$* #,##0.00_-;
This section defines the format for negative numbers. It is similar to the positive number format but includes a minus sign (-) before the currency symbol to indicate a negative value.
-$* “-“??-
This section represents the format for zero values.The _$ adds a currency symbol (e.g., $) at the beginning. The * allows space for an optional additional character. The “-” displays a hyphen (-) for zero values. The ?? displays two question marks for zero values.
_-@_-
This section specifies the format for text values. It displays the text as is.
Accounting format is a commonly used formatting option in Microsoft Excel that is favored by professionals for its ability to display monetary values with currency symbols, decimal places, and negative numbers in parentheses. However, there are instances when you may want to make the Accounting format show zero instead of displaying a dash (-) or leaving the cell blank. To achieve this, you can follow a simple procedure. In Excel, go to the “Home” tab and locate the “Number” group. From there, click on the small arrow in the lower-right corner to open the “Format Cells” dialog box. In the “Number” tab, select “Accounting” from the list on the left, and then choose the desired decimal places. Finally, check the box labeled “Show a zero in cells that have zero value” and click “OK.” This will ensure that cells with zero values are displayed as zeros in the Accounting format.
If you want to change your Accounting Number Format in Excel, you can easily customize it to meet your specific requirements. Start by selecting the cells or range of cells that you want to format. Then, navigate to the “Home” tab and locate the “Number” group. Click on the drop-down arrow to access the different number formatting options. Choose the “Accounting” option from the list, and the selected cells will be formatted accordingly. If you wish to further modify the format, you can click on the small arrow in the lower-right corner of the “Number” group to open the “Format Cells” dialog box. In this dialog box, you can adjust various settings, such as currency symbol, decimal places, and negative number display, to customize the Accounting format according to your preferences. Once you have made the desired changes, click “OK,” and the Accounting format will be updated for the selected cells or range of cells.
To display “a” instead of “0” in Excel, you can utilize a custom number format. First, select the cell or range of cells where you want the change to be applied. Then, right-click and choose “Format Cells” from the context menu. In the “Format Cells” dialog box, go to the “Number” tab and select “Custom” from the category list on the left. In the “Type” field, enter the following format code: “0;-0;;”a”” (without the quotation marks). This format code tells Excel to display “a” instead of “0” for zero values. Click “OK” to apply the custom format, and the selected cells will now show “a” when their values are zero.
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